Schedule an Event
Do you need help in setting up a conference at the University of Illinois System? Our team makes
planning and executing your events effortless. Whether you're hosting a webinar, a large conference, or an
intimate gathering, our team is here to support you every step of the way.
System Office Shared Services offers conference and event management services that include scheduling,
facilitation, planning, project management, registration management, and reporting. We can schedule and support
large capacity meetings, webinars, and online conferences with up to 1000 attendees via Zoom and can also work
with event sponsors on planning and executing multi-day events.
In-person Conferences and Events
We offer comprehensive support for in-person conferences and events,
ensuring everything runs smoothly from planning to post-event analysis. Whether you’re
hosting a small gathering or a large-scale conference, we provide expert assistance and
technical support to keep things on track. Beyond the event itself, we also offer robust
registration and reporting services. From pre-event attendee sign-ups to post-event
participation reports, we help you track and analyze engagement. We can also collect and
compile survey feedback, providing insights to enhance future events. To ensure the best
possible support, we ask that you contact us at least one week in advance for smaller events
and at least two weeks in advance for larger conferences. Let us take care of the details so
you can focus on delivering a successful and impactful event. Reach out to us today to start
planning!
Online Meetings and Events
We schedule large-capacity meetings and events using our large meeting and
webinar licenses. We will work with you prior to the event to develop the agenda and will be
available the day of the event to provide facilitation and technical support services.
Additionally, we can assist with the planning, facilitation, and support of smaller events,
depending on availability. Regardless of event size, we provide a robust registration and
reporting service pre- and post-event. Please contact us at least one week in advance. For
larger events, a two-week lead time is recommended.
Online Conferences
We work with you to schedule and develop an online conference space
designed to meet your specific needs. This includes providing project management for
conference development, assistance developing detailed and comprehensive agendas,
orchestrating the execution of plenary and breakout sessions, registration management, and
reporting. Please contact us four weeks in advance for assistance.
Hybrid Conferences and Events
We work with you to schedule and develop a hybrid event designed to meet
your specific needs. This includes providing project management and technical consulting on
selecting an appropriate in-person location, as well as developing the online component.
Please contact us six weeks in advance for assistance.
Registration Only
In addition to comprehensive online event management services, we also
offer a registration-only service. If you have a meeting, event, or conference and only
require assistance setting up registration, we are happy to help. We develop fully
customizable registration forms, including full reporting services. Please contact us one
week prior to the launch of the registration.